Platform Releases

Application Help is provided for general guidance only and should not be relied upon in place of current legislation and practice.

Platform v6.30

The v6.30 platform provides the following:

• Addition of the 2021 FRC taxonomies to the platform installer.
• Improvements to report error flags
• XBRL improvements when tagging inline elements

Platform v6.29

The v6.29 platform provides the following:

• New authentication process for synchronising with Xero.
• New FAQs Help menu option that takes you to our Digita Accounts Production Advanced hot topics web page.
• Various bug fixes particularly with regard to XBRL reports.

Platform v6.26

The v6.26 platform provides the following:

• If you are an Onvio user, you can now file accounts for companies and LLPs at Companies House, direct from the Reports Preview tab. A record of the filing and a copy of the accounts are stored against the client in Onvio.
• For Onvio Accounts users (and primarily aimed at firms with OnBalance clients), you can now import Trial Balance data from Onvio Accounts (available on request).
• A new format Nominal Ledger has been provided. It can be added to an entity/template entity by browsing to the Nominal Ledger 2020 file.
• Improvements to the various import processes including changing button defaults and making labels more informative.
• Performance improvements when opening the program and displaying the client list (including when adding an external entity to a group).
• A new Audit Log to store changes to clients and templates.
• XBRL improvements around tagging of footnotes.
• Various bug fixes.

Platform v6.24

The v6.24 platform provides the following:

• We have available a new version of the UK FRS 102 content (version 14). This version includes changes as a result of the Triennial Review and must only be used by firms wishing to 'early adopt' the changes. If you'd like a copy of the new content please contact Support.
• Various bug fixes and behind the scenes enhancements (including performance improvements for new period creation and template updating).
• Support for 2019 taxonomies.
• An Enable two way Manual Journal updates tick box has been added to the Synchronise with Xero dialog to allow support of Tax Inclusive/Exclusive Xero manual journals. This box is ticked by default.
• An enhanced Database cleanup tool (including a re-index option) is provided, accessed from the Tools menu. This was introduced in version 6.21 for some firms. The cleanup tool will now alert users (where they have the relevant permissions) if a threshold of work items to clean up has been reached. It will only alert users after 5pm so the process can be left running over night if needs be. The alert takes the form of the dialog appearing after the user logs off.
• Database size check and warnings for SQL Express. This was introduced in version 6.21 for some firms.
• Further improvements to the Xero synchronisation functionality (support for VAT and faster synchronisation)

Important Information: We have recently become aware of a potential issue when using the Database Maintenance tool. We were unable to address the issue in the 6.24 release and, as such, this option should not be used without the guidance of our support team. This doesn’t affect the Database Clean Up tool.

Platform v6.23

Not for general release.

Platform v6.22

Not for general release.

Platform v6.21

The v6.21 platform provides the following:

• Various bug fixes and behind the scenes enhancements.
• You can now insert new rows wherever you like in journals via a right-click option.
• A Cancel button has been added to the Journal dialog.
• Content update functionality has been added which automatically checks your content at login and advises you if you are running the latest versions of templates by way of a message box to the bottom of your screen. A new Content Download Manager dialog, accessed from either the message box or by selecting Tools | Content Downloads from the main menu, enables you to view the latest changes and install the updates if desired. This new process is more efficient than the existing manual import process and can be configured to automatically upgrade existing templates and promote them to a Published state if required. The manual import process remains should you still wish to use this method. The new dialog also shows you the templates unused but available to your licence should you wish to install these additional items.

Platform v6.20

The v6.20 platform provides the following:

• Various bug fixes.
• You can now add an XBRL tag to a single cell in a smart table. Previously you could only tag whole sections, columns or rows.
• Pieces of text in separate paragraphs can now be tagged as a single item using the new Continuation id and Continued at buttons at the bottom of the Edit XBRL Tag dialog. Eg. to apply the same tag to text in paragraph element A and paragraph element B you would enter a unique reference in the Continued at field for element A and exactly the same reference in the Continuation id field for element B.
• An Edit XBRL tab has now been added to the Design Smart Table dialog. Previously you had to exit the dialog to change from Design mode to Edit XBRL.
• The Trial Balance now shows the journal name and reference on breakdown rows.
• Styles with underline or negative border spacing no longer cause the Excel export to fail.
• You can now licence your product and view licensing usage information from within this application via the Licences dialog. From the main menu select Tools| Licences. Apply for a licence via the License tab or view how much of your licence (s) have been used via the Usage tab.
• A message box now appears to the bottom of your screen to inform when licenses are due to expire within 30 days.
• A message box now appears to the bottom of your screen to inform when new licenses are available.
• Integration has been updated and now releases the user count when the user exits.

Platform v6.19

The v6.19 platform provides the following:

• Various bug fixes and behind the scenes performance enhancements.
• As well as ticking to select specific journal items you are now able to highlight multiple items from the Journals tab and use new Include/Exclude buttons at the bottom of the tab to apply your selection.
• Warnings, except spelling warnings, are now reset in new financial periods.

Platform v6.18

The v6.18 platform provides the following:

• Various bug fixes and behind the scenes performance enhancements.
• Improvements to Charities. A new Manage Charity dialog has been added enabling you to set up Fund and Resource structures for Charity entities. Once created, Fund and Resource items flow through to the Journal dialog from where they can be selected when posting transaction entries. The Journal dialog has been adapted for Charities and now has two extra columns representing Fund and Resource that incorporate drop-down buttons to select the appropriate item for use.
• Document Management: This release enables you to store copies of client's reports on one of our range of supported Document Management Systems (DMS). More information regarding setting up and configuration can be found here.

Platform v6.17

Platform v6.17 release provides the following enhancements:

• Functionality has been added to Journals to enable you to reverse journals from a prior period. A Reverse next period tick box has been added to the Journal dialog , if this has been ticked and you then create the next period the journal item will then appear in a new Reverse Journals from Prior Period dialog. You can then select all the journals you wish to reverse from this new dialog in the new period.
• Entity templates have been reviewed and an administrator can now see a separate Template Entities tab which lists draft versions of templates that have already been published - previously these were shown under the Entities tab and this was causing confusion with existing entities. The new Template Entities tab has also been added to the Check Out Data Wizard for administrators.
• The template upgrade prompt which appeared every time an entity based upon an older version of the template was opened has been removed. A user now sees a message box at the top of the screen showing the template name and the template number of the update that is available. The box also contains options to View Differences between the current and new versions, Update the entity to the new version, or to Hide the message box until the entity is next opened.
• Various bug fixes.

Platform v6.16

The v6.16 platform is not being released in the United Kingdom.

Platform v6.15

Platform v6.15 release provides the following enhancements:

• Undoing a check-out can now be performed without opening an entity by highlighting the entity from Entity List and selecting File | Undo Check-out from the main menu.
• An option to remove all formatting from a smart table has been added. Right-click on the Design Smart Table dialog and select Remove Format | All.
• The colour picker has been enhanced and now enables you to pick a colour from a spectrum range, as opposed to just being able to pick one of the default colours provided. The colour selected in the spectrum can then be added to your Custom colors area via the Add Custom Colors button. The colour picker is available on the Font tab of the Edit Style Set dialog .
• Superscript and Subscript options have been added to the paragraph editor on the Font tab of the Paragraph Properties dialog. Use Superscript to add text slightly higher than the main text, eg 2^nd. Use Subscript to add text slightly beneath the main text, eg H₂O.

Platform v6.14.1

Platform v6.14.1 release provides the following enhancements:

• Linking with Xero: You are now able to import clients and their associated journal data from Xero via the Data Import Wizard. The import process generates a client record in Digita Accounts Production Advanced which is linked to an organisation in Xero and creates one real accounting period that you can produce accounts for (the current period) and creates the rest as comparatives. The import process gives you the option to either use the Xero codes, or map these to the codes in your Digita Accounts Production Advanced template. You can also link an existing client in Digita Accounts Production Advanced with an organisation in Xero. A Synchronise with Xero dialog enables you to keep your data in both Xero and Digita Accounts Production Advanced up to date.
• Importing via the Data Import Wizard: A new Only import accounts in use control has been added to the Data Import Wizard, enabling you to speed up the import process by only importing the account codes currently in use.
• Mapping external accounts to internal accounts:
  • You are now able to add further mapping codes when importing into Digita Accounts Production Advanced . A New button has been added to the External Account Mapping dialog. Clicking New opens a New Account dialog from where you can add details for the new code. The new code will then appear in the External Account Mapping dialog for selection. An Edit button has also been added to the External Account Mapping dialog, Clicking Edit opens an Edit Account dialog from where you can make changes to existing codes.
  • Checks have been added to prevent you from finishing an import without mapping all the codes. If there are any codes that are unmapped (i.e on the left-hand side of the External Account Mapping dialog), you are unable to finish the import. You are shown a Validation Summary from where you can either finish the import if all mappings are in place, or return to the mappings to identify and resolve the unmapped items.

Platform v6.14

Platform v6.14 release provides the following enhancements:

• XML compression - please note that the upgrade may take longer to complete than normal.
• Export reports directly to Excel without having to generate on screen first.
• Other fixes

Platform v6.13

Platform v6.13 release provides the following enhancements:

• The capability to display characters from additional languages.
• Improvements to re-templating
• Improvements to security
• The ability to load taxonomies that reference linkbase files.
• The ability to tag a report using multiple taxonomies.
• Other fixes

Platform v6.12

Platform v6.12 release provides the following enhancements:

• Performance improvements around the import of accounts.
• Performance improvements loading Journal and Financial Period data.
• Performance improvements around account assignments.
• Increased security when closing and re-opening financial periods, and around Windows® authenticated users.

Platform v6.12 Revision 1 provides the following additional enhancements:

• Integration of Limited Liability Partnership, Partnership Doctors and Sole Trade Doctor entities with Digita Practice Management is now available.
• All entity types can now be shared with Digita Practice Management.
• Partnership Doctors and Sole Trade Doctor entities can now be migrated from Digita Accounts Production to Digita Accounts Production Advanced.
• The capability to export to / import from CCH Audit.
• The transfer of IRIS entities to JSON format.

Platform v6.11

Important Information: You must run the Database Cleanup before upgrading to version 6.11.

Platform v6.11 release provides the following:

• New Integration buttons: Enable/disable integration with the Digita suite with the new Enable Integration/Disable Integration buttons in the Integration menu at the bottom-left of the application screen.
• Restrictions over publishing: You cannot create new financial periods in entities that have been published as a financial period template, or publish an entity when it has more than one reporting period.
• Smart tables: You are now able to add text columns into smart tables.
• Reports list: Reports will appear greyed out unless previously run.

Platform v6.10

Platform v6.10 release provides the following:

Ability to restrict user groups from deleting reports: Within the Manage User Security dialog we have added the ability to restrict which user types can delete reports from the report list. By default this will be set so that only users in the Administrator user group will be able to delete the reports. This can be overridden by going into Tools | Manage User Security and changing the user permissions for Reports - Delete Elements Within a Report. When a user with insufficient access rights is signed into the application, the Delete button will be disabled when they select a report from the report list. As a part of this change, we’ve also disabled the Delete right-click menu option when selecting the root element in the Report Structure of any open report.

Platform v6.9

Platform v6.9 release provides the following:

Check Out Entities Into Separate Files: When checking out more than one entity, you now have the option to save each entity as a separate .oap file. You will be required to select a folder location where you would like each file to be created.

Check In Multiple Files: When checking in entities you can now select more than one .oap file by highlighting multiple files via the Browse dialog. If any of the selected files contain entities that already exist in the database (based on entity code match) they will automatically override the matching entity currently in the database.

Database Clean-Up: The application no longer deletes redundant data following a template update, a check-in or deleting a period/entity. This enables these processes to complete faster than in previous versions of the application. Redundant data can now be cleansed by an administrator via a new clean-up tool which is accessed by clicking the Database Cleanup option from the Tools menu. If any unnecessary data is identified this tool will advise you how many entities, periods and templates will be deleted. It is recommended that this process is best carried out when there are no other users logged onto the database.

Database Architecture: The database architecture has been modified to increase the performance of the application for larger databases.

Platform v6.8

Platform v6.8 release provides the following:

Licensing: This release introduces licensing. Once the platform is installed, a licence file needs to be imported using the Licence Manager tool before the application can be used. The Licence Manager tool, which also provides details of your current licences, is found by selecting Tools | Licences.

Spell Checker:Spell checking functionality has been added to reports. Report content is checked against a dictionary file selected via the Spelling Dictionary dialog, alternative dictionary files with a .dic extension can be added to the Dictionaries folder located on the application installation path if required. Any content misspelled is underlined in red in the report and detailed in the Warnings Tree pane under a new Spelling Warnings section. Use the Ignored Words dialog to add items that fail the spell check, but are still correct e.g. company names e.t.c. The Ignored Words dialog has been pre-populated with a table of known accountancy acronyms and reporting terms not included in the default dictionary. Both dialogs are accessed from the Financial Period | Spelling menu. The Ignored Words table can also be updated automatically by right-clicking on the item identified in the Spelling Warnings section and clicking Ignore. The spell checking functionality can be switched off if not required by un-ticking the Enable Spell Checking control on the User tab.

Number and Date Format: A new Number and Date Format dialog has been added enabling the configuration of values and currency within the application, rather than via your computer settings. The dialog is accessed by clicking the Number and Date Format link on the Disclosure tab. Configuration is applied to disclosures and reports for the selected entity and the dialog should only be used if you require different settings to your computer default.

Account Assignment: When assigning accounts a dash is now shown if values exist but the total is zero. If a change is made to assignments and you then have to change the Category Structure, the assignment changes are saved automatically.

Entity Structure: The entity name, as shown in the Structure Tree on the Entity Structure dialog, now includes the entity code and the Report as setting.

For example, UK GAAP Group (UKGG1.1/Group).

Security: The Manage User Security dialog now includes Reports - Delete Elements Within a Report and Delete Financial Period settings. By default these are set to Administrator only.

Check In/Out Data Wizard: Previously, password protected entities could be checked in/out without entering the password. Now, you must enter the password via the Enter Entity Password dialog. Also, the Check Out Data Wizard now hides any locked entities from the list of entities to check out.

Managing Periods: Previously, financial periods had to be deleted starting with the most recent first. Now, old financial periods can be deleted in any order, via the Manage Financial Periods dialog, without deleting the current period first.

Transaction Import: The Import Wizard now enables you to map imported Account codes to existing Account codes, enabling you to import data from other accounting applications while retaining a single set of nominal accounts.

The Import Wizard also now automatically maps the entities being imported to your existing structure if the entity codes in the imported data match those in the current period.

Journals: The Journal dialog now includes two tabs - Entries containing the existing grid for journal entries and History comprising a list of all changes starting when the journal was created. In addition, the Journals tab now includes the following information:

• Created - date when the journal was created
• Edited - date when the journal was last edited
• Edited by - user who last edited the journal.

A new option in the context menu on the Journals tab enables you to Paste Without Values to create a new period pre-populated with accounts but zero values.

Account Assignments: Previously, Debits and Credits were assigned manually via the Account Assignment dialog. This release enables you to automatically assign Debits and Credits, if they are included in the source xls/xlsx/csv file, when importing assignments.

Reporting Period Sets: This release includes a simplified reporting period where the start and finish of the reporting period aligns with the start and finish of the financial period meaning durations and period offsets can no longer be specified.

Reports: Reports now include XBRL validation enabling you to view and resolve XBRL tagging issues, prior to submitting your report to HMRC. Validation can be switched off if not required during the editing/update stage by un-ticking the Enable report XBRL warnings control on the User tab.

Defining Warnings in Reports: This release enables you to define additional XBRL warnings via the Element Properties dialog.

Equality Check Warnings: This release enables you to check values in the new-style smart tables against each other.

Note References: Previously, you specified a note heading using the id of an existing note element. Now you can select the required element via a tree structure in the Select Report Element dialog.

Copy Smart Table Section/Column: A Copy option is now available when right-clicking from an existing smart table section/column.

Exporting Reports: The Export reports to XML formats report toolbar option is now enabled only when viewing the report in Preview mode.

Entities Displayed in Reports: Reports containing data from different entities now display the entities in the same order as the entity structure.

Report Element IDs: This release no longer displays the Report Element ID when viewing element properties but you can now reference the Element Name instead of the Element ID.

Report Warnings Refresh: A new check box on the Options dialog enables you to Automatically refresh report warnings.

Entity Structure Reporting Option: Previously, when creating new entities the default sub-entity was not automatically assigned a reporting option meaning that journal entries could not be posted straight away. Now, the default sub-entity is automatically assigned to the first reporting option, as shown in the Report as drop-down menu on the Entity Structure dialog, enabling journal entries to be posted straight away.

Installer: Report templates are now also installed to the Templates folder so you can now choose between using/configuring an existing report, or building your own. The reports now include various working papers and all report and report element templates have been updated to use the new advanced smart tables.

Platform v6.6

Platform v6.6 release provides general performance enhancements.

Platform v6.5

Platform v6.5 release provides the following:

Journals: The Journals tab has a new user interface and now incorporates Comparative Data functionality, previously available via the Journals | Comparatives menu.

Journal Locks: Functionality has been removed.

Journal Configurations: Previously, Journal configurations were managed via a Journal Configurations dialog. Now there is a single journal configuration for all transactions. This means that all the journal types for example, bank payments, are covered by a single journal type. This also means that Detailed Transaction Journals and Double Journals are no longer supported.

Comparative Data: Previously, comparative data was managed via the Comparative Data Sheet dialog accessed via the Journals | Comparatives menu. Now, comparative data forms part of the Journals user interface.

Import Data Wizard: The following changes have been made to the Import Data wizard:

• Step 3: The Currency Conversion option in the Add Field drop-down menu has been removed.
• Step 4: The option to suppress validation warnings has been removed.

Reports: The Edit function has been renamed Design.

Smart Table User Interface: This release includes a new Smart Table user interface. New features include the ability to edit the style of a single cell by right-clicking within the cell, and move columns left and right and sections up and down without the need to delete and re-insert elements. The new user interface is compatible with the previous version enabling you to work with reports created on the previous version of the Platform.

Financial Period Data: Financial Period Data Elements can now be loaded and saved to (XML) file via the Configure Financial Period Data Capture dialog.

Cost, Fund and Resource Centres: Functionality has been removed.

Tools | Options Menu: A new Cancel smart table edit with financial period data changes option is included on the Confirmation tab.The Cancel structure edit option has been removed.

The Local Settings tab has been redesigned and the Startup section and Update Database Security options removed.

FileCabinet: The release now supports FileCabinet.

Platform v6.1

Initial Release Platform Build 6.1.5478.